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![30 Business Letter Templates & Examples for Various Purposes [2024]](https://visme.co/blog/wp-content/uploads/2021/03/header-1200-1-1-500x280.png)
Written by:
Chloe West
When you’re trying to send a professional business letter, sometimes those boring Microsoft Word templates just aren’t going to cut it.
Word makes it difficult to create a branded letterhead, you don’t have the flexibility to design the document the way you want and the end result is almost always boring.
That’s why we’ve got an entire selection of letterhead and business letter templates that you can customize to fit any kind of business letter you might need to send. Additionally, go through this step-by-step guide to learn how to make a letterhead.
Here's a short selection of 8 easy-to-edit business letter templates you can edit, share and download with Visme. View more below:
Navigate through our options below or scroll down to see them all.
Ready to create your business letter? Find dozens of sample business letters and templates, and customize them for free using our online letterhead maker!
Putting together an official letter for your nonprofit organization? Having branded letterheads for your business communications is the best way to go.
This environmental charity business letter template allows you to send a formal business letter that matches your business or organization.
Keep it green for an environmental charity. Go blue for ocean-related brands. Consider pastel colors for businesses related to babies and young children.
It doesn’t have to be a boring black and white format for it to be professional. As long as it matches your brand, has a professional letterhead with contact information and is easy to read, you’re golden.
Looking for something a little more unique for your small business communications? This sample business letter is the perfect starting point for you.
With a proper letter like this, all you need to do is replace the placeholder text with your own communications and get ready to send. Feel free to update the “To Whom It May Concern,” salutation with something more informal or direct if you’d like.
You can easily replace the name and title in the letter signature, as well as match the font and colors of the template to your own brand. Creating a business letterhead in Visme helps you create a much more beautiful result than a boring letter in Google Docs or Microsoft Word.
For more formal businesses, this sample business letter template is perfect for your communication. You can use this template to send a letter of recommendation, job offer letter, sales letter and more.
Be sure to stick with a readable and professional font like Arial or Times New Roman for your letter. While business names, salutations and signatures can use a more fun or on brand font, you want your letter to be fully legible.
A proper business letter doesn’t necessarily mean zero color. Take a page out of this sample business letter template created for a children’s healthcare charity. If your brand works with young kids, using color is on brand for you.
Just be sure to stick with a business letter format with yours and your recipient’s address, full name, phone number and other contact information to ensure you end up with an effective business letter.
Use Visme’s color dropper tool to easily change the object colors in your business letter template. If you are unable to select colors, learn about color psychology in marketing and apply them to choose the perfect color for your business letter.
Incorporating color into this business letter template example is a great way to stand out to your recipients. And this template’s simple yet professional design is the perfect starting point.
All you have to do is replace the names and placeholder text with your own information, match the professional letter template to your brand and download as a PDF for printing.
Just be sure to do your proofreading before you send your letter off. You want to ensure that there aren’t any typos or mistakes that could affect your professionalism. With Visme's AI writer, you can generate drafts for your letter from a text prompt or use it to proofread your existing copy.
Community colleges and universities have a lot of letters they have to send – acceptance letters, job offers for professors and other communications with prospective students.
This business letter example is the perfect starting point for any educational communication needs. Simply update the street address and contact information with your own before sharing.
Restaurants need their own branded business letters, too! Whether you’re reaching out to vendors, responding to job applications or putting together onboarding documents, branded letterheads are perfect to have on hand.
This restaurant letterhead template includes the restaurant’s brand colors as well as a photo of the type of food they serve, creating a unique look and feel for their business letter formatting.
You can get inspired from this template and use it to write a business letter regardless of your business type or size. Choose a suitable image from Visme’s stock photo library and use it on your business letter just like this to add a special touch.
Another great way to design your business letter template is to use a color block style like we see here with this technology business letter example.
Keep in mind that modern communication doesn’t require an indent before each of your paragraphs – but don’t forget the comma after your salutation and signature.
Another great use case for your business letters is to send thank you letters to clients as well as prospecting letters for new clients.
This interior design letterhead template is perfect for solo or small business owners to do some outreach through local snail mail. Just make sure the inside address and contact information is accurate so people know where to contact you to learn more!
Another great business letter idea to consider is this army letterhead. For people in the armed forces or related businesses, this design is perfect for your industry.
The easy-to-use block format in our business letter templates gives users easy access to editing the placeholder text and graphics with their own flourish.
Running out of design or content ideas for your letter? Tap into the power of Visme's AI Document Generator to generate any type of document in seconds, complete with design and content. Just describe what you want to create, select your design and let AI handle the rest.
Sending sample letters to businesses? Our creative business letter template is perfect for a more personal use, especially when it comes to writing a cover letter or resignation letter that you want to be personalized and professional.
Just make sure readability is still a focal point of your letter design and you’re golden. Update the shapes and fonts in this letterhead template to match your personal brand for an extra personalized touch.
Watch the video below to learn more about how to use shapes and lines in your design to make them more impactful.
Running your own side business? Having branded letterheads is still a great practice for professional communication with partners, clients, customers and more.
Utilize this tutoring class business letter example and replace the placeholder text with your own business letter. Then you can easily download as a high-resolution image file or a PDF to print off and send.
Our letterheads can also be used for email communication. Either attach your letter to an email or incorporate the email design into your email marketing software or CRM.
Business letter templates are also great for mass outreach, like when you need to send out communications to press release sites, media publications, journalists and more.
This business letter example for a company gives you the ability to include contact information for multiple people on your team that people can reach to get more information. This is perfect for nonprofit marketing or medical offices sharing community announcements and info.
Putting some design into your business letter is a great way to ensure your communication stands out and gets read.
This nature letter format is perfect for nature-related businesses, especially if you are embracing ethical branding. But can be customized to fit any niche or industry. Simply find a nice background image, use Visme’s color tool to match your colors to the image and voila!
Then you can easily download as a PDF to print or attach to an email.
Sometimes you do want to be more straightforward in your business communications though! And that’s okay – it’s all in what your brand voice and personality is, as well as who you’re reaching out to.
So you might want a more minimalistic approach to your business letter template, like we have here. With a white background and basic border color, you’ve got a simple yet beautiful sample letterhead template to get you started.
Consider a more creative approach with this letterhead template. With fun, bright colors and shapes, you get a chance to show off your creativity in your communication.
This is perfect for business owners who have a more creative outlet, like an illustrator, graphic designer or even writer. Just keep the contents of your letter professional, and you can have fun with the design.
Want to switch it up for the holidays? Give this season’s greetings sample business letter example a try! It can be fun to match your letterhead format to the holidays, and can also give you a break from staring at your own brand colors all the time.
This business letter example is perfect for brands who want a chic, minimalistic look to their business communication. Using just a single accent color is a great way to put a pop of color in your letter without the color overtaking the design.
If you have multiple brand colors, choose one to accent your letter – or, switch it up, and use a different brand color every time!
Another great way to brand your business letter is by incorporating a photo of your actual work into the letterhead, as we see in this template.
Whether you’re an artist, photographer, etc., uploading a photo of your work to use in your business communication is the perfect way to showcase your expertise and get potential clients ready to work with you.
And last, but certainly not least, we’ve got a professional business letter template for firms like lawyers, accountants and the like to use.
When your business is a bit more formal in general, you need to stick to a more traditional business letter format so you don’t put off any current or potential clients.
This company letter template is a great starting point—just enter your logo, brand colors, and contact information, insert your letter copy, and you’re done!
If you are running a fashion institute, everything related to your organization should be fashion-oriented. Or, at least you should have a strong brand identity to attract students to your fashion institute.
This business letter example is perfect for sending out personalized business letters and making excellent impression on your recipient.
Do you want to send a serious message to your recipient through the business letter? This formal business letter template can help you do that.
This two-toned business letter template with the combination of blue and yellow crayola brings brightness and warmth to your letter. Therefore, it can help you upgrade your company’s correspondence.
And at last but certainly not least, we have this creative firm business letter template. This business letter format template is a great opportunity for you to make a great impression on clients and colleagues.
If you are launching your business, it can help you introduce your creative firm in a memorable way. Show off your brand personality with the icons, typeface and unique color combination of this business letter.
Do you want to recommend a top talent for an engineering role? Use this business letter template as a great starting point. It has a good aesthetic design, layout and sections where you can enter all the information about your suggested candidate.
Communicate job offers and other employee-related information with your ideal candidate using this business letter example. It has a unique layout and captures information about the position, employment type, role and responsibilities, remuneration and more.
Termination letters can be used to end a contract, discontinue a service or let an employee go. Sometimes business letter examples like this one aren't always pleasing to one or both parties, but they are inevitable in business or professional settings.
This business letter model comes with a nice layout, large content blocks and pre-designed sections to help you capture the most important details. Simply swap the content with yours, change fonts and other design elements and your letter is ready to go.
Notify employees at your company that their services are no longer required using this business letter template example. The template has a professional design layout, modern fonts and plenty of whitespaces, giving it a trendy overall look and feel. Feel free to change colors, fonts and more to fit your branding.
This example of business letter is written to confirm that an employee has worked or currently works with your organization. Help past of current employees through their employment journey using this professionally designed template. This employee verification letter captures key details like employment date, salary and position.
Here’s another important business letter example for a company. Increase sales for product, service or solution using this template that’s professionally designed to attract, engage, delight and convert your customers.
Communicate important information, make a request, or announce an upcoming meeting using this army-green themed template that catches the eye.
With Visme, the possibilities are endless. You can choose and use a typeface, color and design element that matches the tone of your message from our extensive font library.
Learn more about these 35 business letterhead templates to write your next letter.
Ready to start creating your own professional business letter? Get started with one of our business letter templates and fully customize it to fit your business and its needs.
Use our online letterhead maker and create your own business letter today for free!
Want to know more about creating a professional business letter that gets results? We’ve got answers.
Your business letter format should include a return address (your business’s name and address), date, inside address (the recipient’s name and address), salutation, body copy and closing.
A business letter structure is pretty basic. You’ll want to include contact information within your letterhead. But then you’ll structure it the same way you’d structure any letter: start with the appropriate salutation, write your letter contents, then close it by signing your name.
Let's discuss the business letter structure in detail and see what goes in each section:
1. Sender's name and address: Add your name, address and any other information at the top of the page. To create a visual hierarchy in the letter, use one-fifth of the letter for the letterhead.
2. Date: Include the date you wrote and sent the business letter. Indicate the date, month and year in the upper right corner.
3. Recipient's name and address: This is the name and address of the person or firm you are writing the letter to. You can include this on top of the page, two spaces above the salutation in the left margin.
4. Salutation: The salutation is the complimentary greeting with which you open the letter; the formal greeting along with the recipient's name. To play it safe, you can use 'Dear' followed by the recipient's name or designation.
5. Introduction: Write an introduction paragraph to provide the details about the purpose of the letter. It should also include the previous reference, if any.
6. Body: The body part of the letter contains the message or information you want to communicate with the recipient.
7. Closing statement: Summarize and conclude the message in the letter's closing paragraph.
8. Complimentary close: The complimentary close is a way of ending the letter politely. There are many ways to of expressing a complimentary close, such as "Yours Faithfully," "Yours sincerely," "Yours truly," "Sincerely yours," and so on.
9. Enclosures: There might be some additional documents like a brochure, resume, proposal or invoice. Mention them under the enclosures heading.
10. Signature: Finally, place your signature just below the complimentary close.
There are many different types of business letters you might need to send. There are sales letters, order letters, letters of recommendation, offer letters, thank you letters, follow-up letters, networking letters, commendation letters and more.
Starting your business letter should always be relatively formal and professional Something like “Dear Mr./Ms. [Name]” or “Dear Sir/Madam” or “To Whom It May Concern” are good options when playing it safe.
If you’re well acquainted with the person you’re writing to, you likely already know how they prefer to be addressed.
Microsoft Word has basic black-and-white business letter templates. Visme’s templates are much more visually appealing, easy-to-use and can be branded with your business colors and fonts.
End your business letter by signing off. Your signature might say “Sincerely, [Your Name]” or “Best, [Your Name]” or “Thank You, [Your Name],” whatever works for your business.
The date goes in your letterhead. It should appear underneath your return address but before your recipient’s address.
While there are a variety of tools online dedicated to help you create things like business letters, Visme is by far the best business letter maker available. This is due to our wide variety of templates, easy-to-use interface, brand kit for creating professional documents and the fact that any and every type of visual content can be created with our tool – not just business letters.
The seven major parts of a business letter include:
Here are a few tips for writing impactful business letters that stand out:
When writing business letters, serif fonts like Cambria, Georgia and Times New Roman give your letter a traditional and classic look. If you’re looking for a modern style, we recommend San Serif fonts like Arial, Verdana and Calibri.
Your business letter should include the details below:
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About the Author
Chloe West is the content marketing manager at Visme. Her experience in digital marketing includes everything from social media, blogging, email marketing to graphic design, strategy creation and implementation, and more. During her spare time, she enjoys exploring her home city of Charleston with her son.