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A business letter is a professional form of communication typically sent by businesses to clients, customers, partners, or other businesses. These letters can serve a variety of purposes including, formal introductions, sales pitches, or official corporate notifications.
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How to write a business letter
Creating a business letter requires attention to certain standards:
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Start with your name or your company’s name, address, and contact information at the top.
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Date the letter, and mention the recipient’s name, designation, and address.
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Begin the letter with a formal greeting, addressing the recipient respectfully.
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The body of the letter should be clear and concise, stating the purpose of the letter in the beginning.
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End with a proper closing statement, followed by your name and signature.
How to use a business letter template
Templates for business letters can save time and ensure a professional format. Use a template as a guideline and fill in the appropriate fields with personalized information related to your business and the issue at hand. Always remember to customize the wording to make it business-appropriate and situation-specific.
Business letter FAQ
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What is the ideal length of a business letter? The ideal length of a business letter is typically no more than one page.
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Is it mandatory to use formal language in a business letter? Yes, business letters should always be written in a professional and formal tone, regardless of whether you know the recipient personally.
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Should I always include my contact details in a business letter? Yes, you should always include your contact details in a business letter, like your phone number and email address, to facilitate the recipient’s reply.
Author
Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.